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Responsible for organizing and maintaining a central facility for all the purchase of all goods, services and contracts on a best price and best quality basis. Also ensuring the smooth supply of material, consumable and equipment to the company. Maintain proper records of all office or unit documents for easy reference to ensure that proper documents management is in place .Responsible for arranging all travel booking effectively and car arrangement. Coordination and scheduling of large area meeting, training and workshop. Administrative support, including Logistics management of vehicles movement, fuel consumption monitoring, management of the office generators.
To coordinate with all the External office.
- ¬Finalize purchase orders and contracts for approval by the Logistics and prepare submission to the finance for review by the authorized official.
- Reports immediately of any damage to the organization equipment and materials while in transit or in customs premises.
- Ensure that all the materials purchased are handed over to the store keeper or to the dispatched to the areas.
- Assist in the supervising and follow up with vehicles maintenance and repairs.
- Keeps all the files with the orders and quotations request up to date.
- Fill a weekly follow up table of outstanding.
- Negotiate price and terms of product with the suppliers.
- Maintain all the records of supplier's contract, agreement, and goods ordered and received.
- Assist in maintaining proper and verified documentation of all materials purchased locally or international.
- Prepare monthly procurement report and update price list.
- Making recommendations and advising management on all purchasing issue
- Handles all expenses and reports related to reimbursements and travel.
- Acting as first point to contact for visitors to the office, which will include meeting and greeting client.
- Ability to know the culture awareness of internal team and external customers and suppliers.
- Interaction with both the internal and external customers.
- Professional interaction and customers' services mindset at all the times.
- Making travel arrangement including booking flights hotels and car hire.
- Assisting in administration of general office including utilities, services cleaning and maintenance.
- Ordering office stationery and other office supplies and equipment and ensuring supplies are kept at a consistent level.
